Dental equipment movers — hot shot & white-glove

How moving dental equipment works

Moving dental equipment starts with a short call or a quote request. Tell us the make and model, the pickup and delivery addresses, the dimensions and weight, and any access limits such as stairs, elevators or a loading dock. We confirm the truck type, the crew size and the pickup window, then dispatch a hot shot vehicle that runs direct from pickup to delivery with no terminal stops.

Dental chairs, delivery units, compressors and imaging systems are plumbed, wired and heavy. We move the pieces together with their hardware so the operatory can be rebuilt without missing parts.

On arrival the crew checks the path, protects floors and walls, moves the equipment to the room you choose and removes the packing material. Photos and a signed delivery receipt close out the move.

How to prepare your dental equipment for transport

• Confirm in writing whether the manufacturer (OEM) or a certified biomedical engineer must de-install and re-install the unit, and book them before the pickup date.
• Back up data, then remove or wipe protected health information so the move stays HIPAA-compliant.
• Clean and decontaminate the unit, drain fluids and remove consumables, and keep a record that it was done.
• Have your dental equipment technician disconnect and cap water, air and vacuum lines, and flush and drain the lines.
• Remove sensors, handpieces and instruments, and clean and decontaminate each unit.
• Bag and label the hardware for each operatory and photograph the setup before it is taken apart.
• Secure or remove loose parts, cables and accessories, and label everything so it can be matched to the unit at delivery.

What is included when we move dental equipment

• Air-ride suspension trucks that cut road shock and vibration for imaging, lab and electronic equipment.
• Climate-controlled cargo space for heat-, cold- and humidity-sensitive electronics, optics and supplies when you need it.
• White-glove inside delivery by a trained 2-person or 3-person crew: path protection, placement in the room and removal of packing material.
• Hot shot and STAT service: a direct, point-to-point run with no terminal transfers when equipment is down and patients are waiting.
• Photos at pickup and delivery, a bill of lading that lists every piece and a chain-of-custody manifest.
• A certificate of insurance on request, with the declared value confirmed before pickup rather than after.

Frequently asked questions

Does the manufacturer need to be involved when moving dental equipment?

A dental equipment technician or the manufacturer usually handles disconnecting and reconnecting the chair, delivery unit and compressor. We coordinate pickup and delivery around their schedule.

How should I prepare dental equipment for pickup?

Confirm who handles de-installation, back up data and remove patient information, then clean and decontaminate the equipment and secure loose parts. Have your dental equipment technician disconnect and cap water, air and vacuum lines, and flush and drain the lines.

Can you move dental equipment the same day?

We run same-day and next-day hot shot pickup across Virginia, Maryland, Washington DC and North Carolina, and national and international freight is available. Call 866-216-7742 any time, 24/7.

What does inside delivery include for dental equipment?

A trained 2-person or 3-person white-glove crew protects the path, brings the equipment to the room you choose, sets it in place and removes the packing material. Installation and calibration are coordinated with your OEM or biomedical team.

Is air-ride or climate-controlled transport available for dental equipment?

Yes. Air-ride suspension reduces road shock and vibration, and climate-controlled cargo space protects temperature-sensitive electronics and supplies. Tell us what the equipment needs when you request the quote.