Surgical equipment movers — hot shot & white-glove

How moving surgical equipment works

Moving surgical equipment starts with a short call or a quote request. Tell us the make and model, the pickup and delivery addresses, the dimensions and weight, and any access limits such as stairs, elevators or a loading dock. We confirm the truck type, the crew size and the pickup window, then dispatch a hot shot vehicle that runs direct from pickup to delivery with no terminal stops.

Surgical towers, lights, tables and robotic systems are high value and easy to damage, so they travel padded and secured on air-ride equipment with a trained crew.

On arrival the crew checks the path, protects floors and walls, moves the equipment to the room you choose and removes the packing material. Photos and a signed delivery receipt close out the move.

How to prepare your surgical equipment for transport

• Confirm in writing whether the manufacturer (OEM) or a certified biomedical engineer must de-install and re-install the unit, and book them before the pickup date.
• Back up data, then remove or wipe protected health information so the move stays HIPAA-compliant.
• Clean and decontaminate the unit, drain fluids and remove consumables, and keep a record that it was done.
• Remove instruments and sterile supplies, and clean and decontaminate each unit.
• Have the OEM or biomedical engineer lock booms and arms and protect cables and optics.
• Photograph the equipment and note serial numbers before it is wrapped.
• Secure or remove loose parts, cables and accessories, and label everything so it can be matched to the unit at delivery.

What is included when we move surgical equipment

• Air-ride suspension trucks that cut road shock and vibration for imaging, lab and electronic equipment.
• Climate-controlled cargo space for heat-, cold- and humidity-sensitive electronics, optics and supplies when you need it.
• White-glove inside delivery by a trained 2-person or 3-person crew: path protection, placement in the room and removal of packing material.
• Hot shot and STAT service: a direct, point-to-point run with no terminal transfers when equipment is down and patients are waiting.
• Photos at pickup and delivery, a bill of lading that lists every piece and a chain-of-custody manifest.
• A certificate of insurance on request, with the declared value confirmed before pickup rather than after.

Frequently asked questions

Does the manufacturer need to be involved when moving surgical equipment?

Surgical robots, navigation systems and similar platforms often require the manufacturer for de-installation, packing and calibration. We coordinate with them and keep the transport window flexible.

How should I prepare surgical equipment for pickup?

Confirm who handles de-installation, back up data and remove patient information, then clean and decontaminate the equipment and secure loose parts. Remove instruments and sterile supplies, and clean and decontaminate each unit.

Can you move surgical equipment the same day?

We run same-day and next-day hot shot pickup across Virginia, Maryland, Washington DC and North Carolina, and national and international freight is available. Call 866-216-7742 any time, 24/7.

What does inside delivery include for surgical equipment?

A trained 2-person or 3-person white-glove crew protects the path, brings the equipment to the room you choose, sets it in place and removes the packing material. Installation and calibration are coordinated with your OEM or biomedical team.

Is air-ride or climate-controlled transport available for surgical equipment?

Yes. Air-ride suspension reduces road shock and vibration, and climate-controlled cargo space protects temperature-sensitive electronics and supplies. Tell us what the equipment needs when you request the quote.