Ultrasound machines movers — hot shot & white-glove

How moving ultrasound machines works

Moving ultrasound machines starts with a short call or a quote request. Tell us the make and model, the pickup and delivery addresses, the dimensions and weight, and any access limits such as stairs, elevators or a loading dock. We confirm the truck type, the crew size and the pickup window, then dispatch a hot shot vehicle that runs direct from pickup to delivery with no terminal stops.

Ultrasound carts roll easily but the probes and screens are fragile, so we move the unit upright on air-ride equipment with the probes packed separately and the wheels locked.

On arrival the crew checks the path, protects floors and walls, moves the equipment to the room you choose and removes the packing material. Photos and a signed delivery receipt close out the move.

How to prepare your ultrasound machines for transport

• Confirm in writing whether the manufacturer (OEM) or a certified biomedical engineer must de-install and re-install the unit, and book them before the pickup date.
• Back up data, then remove or wipe protected health information so the move stays HIPAA-compliant.
• Clean and decontaminate the unit, drain fluids and remove consumables, and keep a record that it was done.
• Disconnect the probes, clean them and pack them in their cases so they travel separately from the cart.
• Wipe stored exams and patient records from the drive.
• Lock the monitor arm, secure the cables and keep the power cord with the unit.
• Secure or remove loose parts, cables and accessories, and label everything so it can be matched to the unit at delivery.

What is included when we move ultrasound machines

• Air-ride suspension trucks that cut road shock and vibration for imaging, lab and electronic equipment.
• Climate-controlled cargo space for heat-, cold- and humidity-sensitive electronics, optics and supplies when you need it.
• White-glove inside delivery by a trained 2-person or 3-person crew: path protection, placement in the room and removal of packing material.
• Hot shot and STAT service: a direct, point-to-point run with no terminal transfers when equipment is down and patients are waiting.
• Photos at pickup and delivery, a bill of lading that lists every piece and a chain-of-custody manifest.
• A certificate of insurance on request, with the declared value confirmed before pickup rather than after.

Frequently asked questions

Does the manufacturer need to be involved when moving ultrasound machines?

Usually not for a simple move between rooms or sites, but some service contracts ask for OEM sign-off. Check your agreement, and we will coordinate with the manufacturer if it applies.

How should I prepare ultrasound machines for pickup?

Confirm who handles de-installation, back up data and remove patient information, then clean and decontaminate the equipment and secure loose parts. Disconnect the probes, clean them and pack them in their cases so they travel separately from the cart.

Can you move ultrasound machines the same day?

We run same-day and next-day hot shot pickup across Virginia, Maryland, Washington DC and North Carolina, and national and international freight is available. Call 866-216-7742 any time, 24/7.

What does inside delivery include for ultrasound machines?

A trained 2-person or 3-person white-glove crew protects the path, brings the equipment to the room you choose, sets it in place and removes the packing material. Installation and calibration are coordinated with your OEM or biomedical team.

Is air-ride or climate-controlled transport available for ultrasound machines?

Yes. Air-ride suspension reduces road shock and vibration, and climate-controlled cargo space protects temperature-sensitive electronics and supplies. Tell us what the equipment needs when you request the quote.